Accounts Payable & Asset Management Clerk
Job No:
WDHS1863
Location:
Hamilton
Accounts Payable & Asset Management Clerk
Classification HS2
Permanent Full Time 38 hours per week
3 days Accounts Payable / 2 days Asset Management
About us
At Western District Health Service (WDHS) we pride ourselves on our strong teamwork and our shared commitment to providing person-centred high-quality healthcare to the Southern Grampians community. We encourage and celebrate diversity, inclusion and accessibility for our staff and visitors to our services and we are dedicated to living our values of Integrity, Innovation, Collaboration, Accountability, Respect and Empathy.
Please take our virtual tour to see our great working environment Home (youtour.com.au)
The Greater Hamilton region is rich with lifestyle opportunities and facilities. Working for WDHS will enable you to pursue your profession, build your career and enjoy a great work/life balance. With the Grampians National Park and stunning beaches on your doorstep in Warrnambool, Port Fairy and Portland and wineries dotted in-between, a better lifestyle is waiting for you!
Learn more - Visit Hamilton
About the role
The Asset Management and Accounts Payable Clerk is responsible for processing of all suppliers' invoices and payment requests in addition to the maintenance and accuracy of the health services asset register and administration of capital works purchasing.
Duties of this position include, but are not limited to:
Accounts payable
- Processing and reconciling of all supplier invoices and statements
- Process payments electronically and by other approved payment methods
- Validate Masterfile details including EFT details
- Scan and validate invoices into AP software
- Assist as required with Switchboard / Reception relief
- Process all Visiting Medical Officer vouchers into Docpay system to produce associated tax invoices.
Asset Management
- Capital budget preparation
- Monthly capital report preparation
- Reconciliation of asset register
- Reserves held and donations register
- Annual asset stocktake
- Processing all assets and capital works purchase orders and disposals
The successful applicant will have excellent communication skills, able to work autonomously as well as part of a team, proficient in Microsoft excel and strong attention to details. Previous experience is desirable.
For more details, please see the position description below;
Applications Closing Date: Sunday 23rd November 2025
Proposed Interviews: Applicants will be interviewed upon receipt of suitable applications
The successful candidate must have or obtain a National Criminal Police Check. Depending on the role, a Working with Children Check Clearance, Disability Worker Exclusion Scheme check, and/or NDIS Worker Screening Check may also be required. All employees must comply with WDHS vaccination requirements. WDHS is a smoke-free workplace.
Western District Health Service is an Equal Opportunity Employer that has a commitment to cultural safety, inclusion and empowerment of Indigenous, Torres Strait Islander, their families and communities and encourages them to apply. This organisation promotes the safety and wellbeing of children from culturally, linguistically diverse and aboriginal backgrounds and those with a disability.